Questions and Answers (Q&A)

Find answer to your most frequently asked questions updated for the second Call for Proposals.

Please note: We are constantly adding new Q&As based on your questions. The level of detail of the answers is limited to an easily digestible quantity. For more detailed information please see the Joint Operational Programme or the Guidelines for grant applicants.

• Eligibility of applicants
• Submission techniqualities
• Eligibility of costs
• Project implementation
• State aid
• Documents to be submitted
• Eligibility of activities
• Application form and annexes

Eligibility of costs

1. Can we use money for the construction?

   The Projects which contain the construction, work components and/or supply are called investment type of the Action. In case of the investment type of the Actions please mind that you have to submit additional documents as said in the point 2.2.1 of the Guidelines for the applicants “Application Form, its annexes and supporting documents”.

2. What is the maximum of subcontracting costs in % of the whole budget?

   The maximum of subcontracting costs within a project budget is not defined in the Call.

   However, "The Beneficiary shall act alone or in partnership with one or more NGOs or other bodies identified in the Description of the Action. It may subcontract a limited portion of the Action. The bulk of the Action must, however, be undertaken by the Beneficiary and, where applicable, his partners" as it is defined in point 1.3. of Annex II General Conditions to Annex F Standard Grant Contract to the Guidelines for Grant Applicants.

3. Is there any limit of using the budget for equipment? (For example, can we use 50% of the budget for buying equipment?)

   There is not any limit defined in the Call for purchasing equipment from the project budget.

   However, the planned purchase or rental costs for equipment must be reasonable and justified, meeting all eligibility criteria for costs defined in point 2.1.4. of the Guidelines for Grant Applicants.

4. Is it possible to pay from the project the salary of the external expertise for the services (trainer)?

   The salary of the external expertise for the services (trainer) under budget line „Other costs, services” is possible to finance, but only within a contract or an agreement. This contract should contains not only the salary, but all of the expenditure of the trainer which related to the subcontracted activity. For further details please see the Article 2.1.4 - Eligibility of costs of the Guidelines for grant applicants.

5. Are the following costs eligible?

   Per diem for staff – the travel and subsistence costs of the staff assigned to the Action is eligible. For further details please see the Article 2.1.4 - Eligibility of costs of the Guidelines for grant applicants.

   Per diem, travel costs for experts - Per diem and travel costs of the external experts can be financed only within a contract or an agreement under budget line „Other costs, services”. For further details please see the Article 2.1.4 - Eligibility of costs of the Guidelines for grant applicants.

   Procurement of technical equipment (special bicycle, notebook, projector, sport devices, amplifier, etc.) – If the procurement of technical equipments meets the criteria described in Article 2.1.4 - Eligibility of costs of the Guidelines for grant applicants (particularly necessary for the implementation, identifiable and verifiable, reasonable and justified, etc) that case it should be eligible.

   Expenses for accreditation - If the expenses of the accreditation meet the criteria described in Article 2.1.4 - Eligibility of costs of the Guidelines for grant applicants (particularly necessary for the implementation, identifiable and verifiable, reasonable and justified, etc) that case it should be eligible.

6. What is the division of costs between the measures for this Call for Proposal?

   The division of costs for measures is defined in the Guidelines for Applicants at point 1.5.

7. Pls explain the following budget eligibility: “salaries and costs must not exceed those normally borne by the Beneficiary or its Partners”?

   The costs which may be taken into consideration for the grant is described under the section 2.1.4 of the Guidelines for the grant applicants. The direct eligible costs include in particular the cost of staff assigned to the Action. The mentioned costs should correspond to the actual gross salaries. It means that while planning salary costs you should use the rate of the average salary in your region.